Bedford Sharks

Start/Announce upcoming events, scores, records, etc. TSA has a script available for guidance.

Takes the swimmers from the kid pushers and organizes them behind the starting blocks prior to their events. Identifies the main event swimmers and puts them in the correct lanes and then assigns the lanes to all additional swimmers.

Gathers swimmers for their assigned age groups and moves them to the Clerk of Course waiting area in time for their events. Kid Pushers help the Clerk of Course identify main heat swimmers and organize the swimmers into heats

Volunteers will arrive one hour before the meet start to assist the coaches in setting up lane ropes, flags, chairs, boundary ropes for the event. Volunteers will also help set up sound system for announcements and the tented areas for both teams coaches.The flag will need to be hung with care over the balcony. At the end of the meet, the pool deck will be returned to the pre-meet setup.

** The starter will need to be charged the morning of meets by the coaches ***

Prior to the meet, volunteers will stand at the parking lot entrance to welcome cars from the away team and remind home team cars to park along the street. Volunteers will also ensure that cooler is filled with water/drinks, pass out drinks to all volunteers (for both teams) throughout the meet, and refills the cooler as needed.

Watches main event finishes and records the order of finish MAIN EVENT HEATS ONLY.  Works with the OOF volunteer from the other team.

Ribbon Sticker Helper (Main Heat 1^st-6^th awards): will assist with the Main Heat Place Ribbons as needed. This may include printing place stickers and placing them on the back of the main event ribbons real-time throughout the meet. Works in coordination with ribbon helpers from visiting team. Files our team's main event ribbons in swimmer folders. May have to handwrite information in the rare event the printer is down. The Ribbon Chair will provide instructions prior to the meet. 

Ribbon Delivery (Heat Winner & Participation Ribbons for NON-MAIN HEATS): Hand heat-winner ribbons and meet participant ribbons to swimmer as they exit the pool for all 10U heats except the main heat.

First Place Timer 

Using a stop watch, will record the time for the first place swimmer in each main heat. The first place timer serves as a double check to the Time Drops Lane timer for first place finishers in the main heats. 

Prior to the meet, Parking & Hositality volunteers MUST COME EARLY to stand at the parking lot entrance to welcome cars from the away team and remind home team cars to park along the street. Volunteers will also ensure the cooler is filled with water/drinks (prior to heading to the parking lot), pass out drinks to all volunteers (for both teams) throughout the meet, and refill the cooler as needed.

TSA reps officiate the meet. One TSA Rep from each team will ensure TSA rules and guidelines are followed. Any disputes will be solved by the two TSA Reps on deck.

Opens gate for swimmers at morning practices

Pre-season: Order and maintain ribbon inventory (e.g. main heat, heat winner, and participation). Prepare the ribbon filing crates with the current roster.

Prior to each home meet (and during each home meet): Ribbon result stickers are printed real-time during home meets and applied to the back of ribbons by the “Ribbon Helper” volunteers. Ribbon Chair connects the ribbon printer/laptop, prints the ribbon sticker files real-time during the meet, and distributes to the home and away Ribbon Helper volunteers to sticker and file ribbons. 

Take photos at all meets, and some practices. Maintain, and manage Shutterfly website & IG account for parental viewing of photos. Possibly provide a picture slide show at end of season party.

Banquet Director & Banquet Organization

Raffle Prize Coordinator 

Organization of the end of season banquet. This includes a multitude of volunteer opportunities both at the banquet and beforehand including raffle organization, decorations, food distribution, and relay organization. 

Obtain donations from local businesses of fun items for the raffle at the end of season banquet (minimum 10 unique items secured 1 week before banquet). Help set up, run distribution and clean-up of the raffle at the banquet. 

Swimmer Awards & Trophies

Coordination of awards presented at the banquet. 1) Coaches Awards - create certificates for three awards: MVP, Most Improved and Coaches Award for each age group and gender. 2) Trophies - all swimmers receive a participation trophy. Research, order and pick up trophies for the banquet. This role also includes distribution of trophies post season to swimmers that did not attend the end of year banquet.